Best Registration Platform
In today’s digital world, hosting a virtual meeting, conference, webinar, or networking event is quickly becoming the norm. While event technology for such live events hasn’t always been around or as robust, the following list of platforms helps hosts become more efficient with the planning and execution of their online events, in addition to providing helpful tools to market the events as well.
Read More: Best Presentation Softwares 2023
What is Virtual Conference Platform?
A virtual conference platform is where people can host events like webinars, trade shows, conferences, recruiting events, and more online.
How Do Virtual Conference Platforms Work?
These platforms work by allowing attendees to sign up and register in advance and can include marketing tools and engagement features to ensure high levels of attendance once the event actually occurs.
Once the event begins, you may find customized event venues, live streams of speaker sessions, exhibit booths, and breakout rooms for attendees to consume the content. All in all, these programs are meant to support in-person-like environments for online events in a way that supports the marketing goals of the host.
10 Best Virtual Conference Platforms 2023
- vFairs: Best Overall
- Communique Conferencing: Most Affordable
- Eventzilla: Best Registration Platform
- Zoom: Most Well-Known
- Accelevents: Best for Ticketed Events
- Whova: Best for Tiered Access Events
- WebinarJam: Best for Large Events
- Demio: Best for Webinars
- Hopin: Best Entertainment Features
- ClickMeeting: Best for European Users
- Great audience engagement features like Q&A sessions and polls
- Flexible packages for event hosts who will have multiple events per year
- Quality customer support team
- Great event marketing tools
- Easy creation of a mobile-friendly event website
- No coding background required
- Zoom is a very popular program among consumers
- Great user interface
- Easily customizable and brandable
- Good for attendee networking
- Flexibility for nearly any type of event
- It’s easy to set up a virtual event on the platform
- Great features for creating dynamic and engaging virtual events
- Easy for attendees to schedule and view sessions based on their interests
- Multi-channel updates on sessions to boost attendance
- Good for remote onboarding or training sessions for new employees
- Allows for thousands of attendees
- Unlimited free hosting
- 14-day free trial
- Easy integration with other marketing platforms
- User-friendly interface for online events
- Great entertainment features for virtual events
- Unlimited breakout rooms powered by attendees
- Support for finding sponsors
- Easy-to-use registration forms
- Great networking tools
- They offer a free trial
Top 10 Best Virtual Conference Platforms January 2023
vFairs has a great 3D event venue option and allows you to host a number of different types of events on their platform.
The platform includes venues and event spaces like an auditorium, poster hall, and customizable booths. The realistic feel of the platform makes it very effective and can help boost engagement and ROI for attendees and sponsors of virtual events. There are also great gamified and marketing features like email cadences and visualizations of customer journeys.
This platform has been around for over two decades now and has hosted hundreds of thousands of events. They have a highly customizable 3D virtual conference venue where attendees can check out booths and attend sessions.
Other key features include polls, live Q&A sessions, webinars, and more to help event hosts boost engagement and make it feel more like an in-person event.
Event marketing is much simpler when using Eventzilla, both for an in-person, virtual, or hybrid event. They even make it easy to create a mobile-friendly event website where attendees can go for more information.
All in all, the platform aims to streamline the registration process for such events, and doesn’t require any coding or a ton of technical knowledge in order to get started.
Zoom is a very well-known video conferencing platform, though they also have a platform for virtual conferences as well. This is some of the best virtual conference software out there and allows you to host branded sessions for multiple days, even with ticketed attendance.
Configuring the lobby, virtual booths, background, and more is simple, in addition to their features for promoting the event.
Accelevents is a platform for hosting large virtual events, especially if you are looking for software that supports ticket sales. They have many of the great features that other platforms have, plus it has great features for networking events among event attendees.
Whova is a great platform for hosting virtual conferences and events, as it supports streaming sessions, video replays, attendee engagement, create virtual booths, and other amazing features.
Many features are customizable so you can make the virtual event fit your branding needs, including virtual exhibitor booths, brochures, coupons, giveaways, tables, and more to give the feel of in-person events or trade shows. There are ways to create tiered access to content so you can monetize exclusive sessions, and it’s easy to set up gamification of the virtual event for even more attendee engagement.
As a virtual conferencing platform, WebinarJam is a quality program that supports a number of different event types, in addition to its high accessibility from mobile devices, laptops, or tablets. Plus, it’s easy to gather analytics and information on the event’s performance so you can make changes for better future events.
Demio is part of Banzai’s engagement suite for B2B marketing solutions. This is the right virtual event software for event organizers who want to lead fun and engaging webinars. Great features like live chat, polls, and Q&A sessions can help boost engagement, which is something many event planners want from a virtual events platform.
There are also quality reporting features that will show you the time in webinars, how long the attendees were focused, and where they became disengaged.
Hopin has many great engagement features to help attendees get the most out of virtual events on the platform, like the ability to run unlimited breakout sessions parallel to the virtual event that’s already occurring.
Attendees can enjoy GIFs, photo booths, and more entertainment features that are exciting parts of online events that people miss from physical events.
ClickMeeting makes virtual trade shows, career fairs, and other large events much more simple. There are impressive features for networking, marketing, registration, and more to make the set-up process easier for event sponsors and hosts.
It even has a version to host up to 10,000 participants, in addition to its features that allows you to create webinar rooms for product demos, recruitment, training, and more.
How to Choose The Best Virtual Conference Platform?
When choosing the best virtual conference platforms, you need to consider the following points.
The first thing to keep in mind is the price of the platform. Make sure the features of the program offers enough cost value to justify the price.
Breakout rooms that can be held parallel to the actual event are a very important feature of online event platforms, as it’s where attendees can take control of their experience and gives them some flexibility. Think of this as a private virtual backstage to the event.
You may also want to look for platforms that allow you to record the sessions that take place in your event so they can be shared or referenced in the future.
Event Reporting and Analytics
Getting detailed analytics from the platform you’re using can be very helpful, especially if you’re looking to learn from the event and host even better ones in the future.
A platform for hosting events online should make it easy to sell tickets in order to monetize your event. The success of a virtual conference depends largely on how easy it is for users to register and sign up for the event, so this is something to keep in mind.
This is a great feature for engaging attendees and keeping them interested in the content of the event.
Screen sharing is an important part of a good virtual event platform, as it allows both presenters and attendees to get actively involved with the event.
You also need to work with a platform that offers robust and timely customer support so you can get the help you need when you need it.
Lastly, consider the customer reviews of the platform in order to find the best one for you.
If you’re looking for the best virtual conference platforms to host your next online conference or event, consider the top programs that we reviewed in this list.
Many of these platforms can provide you with detailed analytics to make your next event even better, in addition to other engaging features like the ability to exchange virtual business cards, a multi-language support team, and more.
Frequently Asked Questions (FAQs)
Yes, most of the above platforms will support thousands of attendees.
These types of features help build engagement among attendees and keep them in attendance for longer.
Yes, a number of the above platforms allow you to host a virtual trade show with vendors and virtual booths.
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Guidelines for successful virtual public meetings | Mass.gov. www.mass.gov. Accessed January 19, 2023. https://www.mass.gov/guides/guidelines-for-successful-virtual-public-meetings
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