Best Virtual Conference Platforms 2023: Top 10 Picks & Reviews

Bizreport - Bailey Schramm
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Reviewed by Kristina Knight, Journalist , BA
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vfairs

vFairs

Best Overall

4.8 stars - votes

Communique Conferencing (1)

Communique Conferencing

Most Affordable

4.7 stars - votes

eventzilla

Eventzilla

Best Registration Platform

4.6 stars - votes
Best Virtual Conference Platforms

In today’s digital world, hosting a virtual meeting, conference, webinar, or networking event is quickly becoming the norm. While event technology for such live events hasn’t always been around or as robust, the following list of platforms helps hosts become more efficient with the planning and execution of their online events, in addition to providing helpful tools to market the events as well. 

Read More: Best Presentation Softwares 2023

What is Virtual Conference Platform?

A virtual conference platform is where people can host events like webinars, trade shows, conferences, recruiting events, and more online. 

How Do Virtual Conference Platforms Work? 

These platforms work by allowing attendees to sign up and register in advance and can include marketing tools and engagement features to ensure high levels of attendance once the event actually occurs. 

Once the event begins, you may find customized event venues, live streams of speaker sessions, exhibit booths, and breakout rooms for attendees to consume the content. All in all, these programs are meant to support in-person-like environments for online events in a way that supports the marketing goals of the host. 

10 Best Virtual Conference Platforms 2023

vfairs

vFairs

  • Stunning visuals
  • Great engagement tools
  • Comes with a dedicated project manager
Communique Conferencing (1)

Communique Conferencing

  • Great audience engagement features like Q&A sessions and polls
  • Flexible packages for event hosts who will have multiple events per year
  • Quality customer support team
eventzilla

Eventzilla

  • Great event marketing tools
  • Easy creation of a mobile-friendly event website
  • No coding background required
zoom
  • Zoom is a very popular program among consumers 
  • Great user interface
  • Easily customizable and brandable
accelevent

Accelevents

  • Good for attendee networking
  • Flexibility for nearly any type of event
  • It’s easy to set up a virtual event on the platform
whova

Whova

  • Great features for creating dynamic and engaging virtual events
  • Easy for attendees to schedule and view sessions based on their interests
  • Multi-channel updates on sessions to boost attendance
WebinarJam

WebinarJam

  • Good for remote onboarding or training sessions for new employees
  • Allows for thousands of attendees
  • Unlimited free hosting
Demio

Demio

  • 14-day free trial
  • Easy integration with other marketing platforms
  • User-friendly interface for online events
hopin

Hopin

  • Great entertainment features for virtual events
  • Unlimited breakout rooms powered by attendees
  • Support for finding sponsors
Clickmeeting

ClickMeeting

  • Easy-to-use registration forms
  • Great networking tools
  • They offer a free trial

Top 10 Best Virtual Conference Platforms January 2023

Best Virtual Conference Platforms

vFairs

vfairs

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Read vFairs Reviews

vFairs is a great virtual event platform for hosting virtual and hybrid events like trade shows, webinars, conferences, and more. The gamification and marketing features of this virtual conference platform are what sets it apart from other virtual event platforms.

  • Stunning visuals
  • Great for boosting audience engagement and ROI
  • Comes with a dedicated project manager
  • Vast customization abilities can be overwhelming
  • The interface isn’t the most intuitive
  • It’s easy to become dependent on your project manager and not operate the platform independently

vFairs has a great 3D event venue option and allows you to host a number of different types of events on their platform. 

The platform includes venues and event spaces like an auditorium, poster hall, and customizable booths. The realistic feel of the platform makes it very effective and can help boost engagement and ROI for attendees and sponsors of virtual events. There are also great gamified and marketing features like email cadences and visualizations of customer journeys.

Communique Conferencing

Communique Conferencing (1)

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Read Communique Conferencing Reviews

Communique Conferencing is a great platform for your next virtual event, especially if you’re hosting a large event or networking events.

  • Great audience engagement features like Q&A sessions and polls
  • Flexible packages for event hosts who will have multiple events per year, not just a single event
  • Quality customer support team
  • Limited learning and guidance for using features
  • The number of features can be overwhelming

This platform has been around for over two decades now and has hosted hundreds of thousands of events. They have a highly customizable 3D virtual conference venue where attendees can check out booths and attend sessions. 

Other key features include polls, live Q&A sessions, webinars, and more to help event hosts boost engagement and make it feel more like an in-person event.

Eventzilla

eventzilla

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Read Eventzilla Reviews

Eventzilla is a platform that helps hosts market their in-person, virtual, or hybrid events better. Their main feature is their all-in-one registration platform, which aims to simplify the process for attendees, payments, and check-ins.

  • Great event marketing tools
  • Easy creation of a mobile-friendly event website
  • No coding background required
  • Customization features could be better
  • The interface can be a little challenging to navigate

Event marketing is much simpler when using Eventzilla, both for an in-person, virtual, or hybrid event. They even make it easy to create a mobile-friendly event website where attendees can go for more information. 

All in all, the platform aims to streamline the registration process for such events, and doesn’t require any coding or a ton of technical knowledge in order to get started.  

Zoom

zoom

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Read Zoom Review

Zoom Events is a great application of the popular video conferencing app. It’s one of the best virtual event platforms, especially given its simple branding capabilities and customization of the event environment.

  • Zoom is a very popular program among consumers 
  • Great user interface
  • Easily customizable and brandable
  • Attendees need to download the virtual event software in order to attend
  • Very few integrations
  • Screen-sharing abilities could be better

Zoom is a very well-known video conferencing platform, though they also have a platform for virtual conferences as well. This is some of the best virtual conference software out there and allows you to host branded sessions for multiple days, even with ticketed attendance. 

Configuring the lobby, virtual booths, background, and more is simple, in addition to their features for promoting the event.

Accelevents

accelevent

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Read Accelevents Reviews

Accelevents is a versatile online event platform. It can support online events with audiences of nearly any size, and any type of event. This includes professional conferences, fundraisers, festivals, and others.

  • Good for attendee networking
  • Flexibility for nearly any event type
  • It’s easy to set up a virtual event on the platform
  • Can’t create a branded app for the app store
  • Not a lot of information available on pricing
  • Little assistance with customization

Accelevents is a platform for hosting large virtual events, especially if you are looking for software that supports ticket sales. They have many of the great features that other platforms have, plus it has great features for networking events among event attendees.

Whova

whova

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Read Whova Reviews

Whova is a great way to host virtual events, especially when you want to host virtual events with tiered access to exclusive content. Plus, gamification abilities are great ways to boost attendee engagement.

  • Great features for creating dynamic and engaging virtual events
  • Easy for attendees to schedule and view sessions based on their interests
  • Multi-channel updates on sessions to boost attendance
  • Some users report a lot of bugs and technical issues
  • Customer support isn’t the top-rated among other virtual conference software
  • No automatic lead capture for sponsors

Whova is a great platform for hosting virtual conferences and events, as it supports streaming sessions, video replays, attendee engagement, create virtual booths, and other amazing features. 

Many features are customizable so you can make the virtual event fit your branding needs, including virtual exhibitor booths, brochures, coupons, giveaways, tables, and more to give the feel of in-person events or trade shows. There are ways to create tiered access to content so you can monetize exclusive sessions, and it’s easy to set up gamification of the virtual event for even more attendee engagement. 

WebinarJam

WebinarJam

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Read WebinarJam Reviews

WebinarJam has some of the top event management features to help boost engagement among audience members. Plus, it’s a versatile platform where you can host webinars, meetings, and live streams with up to 5,000 attendees.

  • Good for remote onboarding or training sessions for new employees
  • Allows for thousands of attendees in the virtual event space
  • Unlimited free hosting
  • Could be more integrations with other platforms
  • Some users note poor customer service experiences
  • Not the most affordable option

As a virtual conferencing platform, WebinarJam is a quality program that supports a number of different event types, in addition to its high accessibility from mobile devices, laptops, or tablets. Plus, it’s easy to gather analytics and information on the event’s performance so you can make changes for better future events.

Demio

Demio

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Read Demio Reviews

Demio is a great asset for sales and marketing teams who want to fuel growth with the use of webinars, especially with its quality features for boosting engagement.

  • 14-day free trial
  • Easy integration with other marketing platforms
  • User-friendly interface for online events
  • Not the cheapest option for virtual event management
  • More catered to webinars event planning
  • Not the cheapest option out there

Demio is part of Banzai’s engagement suite for B2B marketing solutions. This is the right virtual event software for event organizers who want to lead fun and engaging webinars. Great features like live chat, polls, and Q&A sessions can help boost engagement, which is something many event planners want from a virtual events platform. 

There are also quality reporting features that will show you the time in webinars, how long the attendees were focused, and where they became disengaged.

Hopin

hopin

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Read Hopin Reviews

Hopin is a virtual event platform that is great for both virtual and hybrid events. There are many ways to customize the event areas and even support breakout sessions.

  • Great entertainment features for virtual events
  • Unlimited breakout rooms powered by attendees
  • Support for finding sponsors
  • Event registration and log-in can be complex
  • The learning curve to getting started on this virtual event platform
  • Many set-up and customization steps to get started

Hopin has many great engagement features to help attendees get the most out of virtual events on the platform, like the ability to run unlimited breakout sessions parallel to the virtual event that’s already occurring. 

Attendees can enjoy GIFs, photo booths, and more entertainment features that are exciting parts of online events that people miss from physical events.

ClickMeeting

Clickmeeting

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Read ClickMeeting Reviews

ClickMeeting is an online event platform packed with features and is easily accessible from a web browser. This makes it highly accessible to sponsors and attendees, while still having tons of tools to boost engagement.

  • Easy-to-use registration forms
  • Great networking features
  • They offer a free trial
  • Can’t create recurring events
  • The live-streaming platform could be more advanced

ClickMeeting makes virtual trade shows, career fairs, and other large events much more simple. There are impressive features for networking, marketing, registration, and more to make the set-up process easier for event sponsors and hosts. 

It even has a version to host up to 10,000 participants, in addition to its features that allows you to create webinar rooms for product demos, recruitment, training, and more. 

How to Choose The Best Virtual Conference Platform?

When choosing the best virtual conference platforms, you need to consider the following points. 

Price

The first thing to keep in mind is the price of the platform. Make sure the features of the program offers enough cost value to justify the price. 

Breakout Rooms

Breakout rooms that can be held parallel to the actual event are a very important feature of online event platforms, as it’s where attendees can take control of their experience and gives them some flexibility. Think of this as a private virtual backstage to the event. 

Recording

You may also want to look for platforms that allow you to record the sessions that take place in your event so they can be shared or referenced in the future. 

Event Reporting and Analytics

Getting detailed analytics from the platform you’re using can be very helpful, especially if you’re looking to learn from the event and host even better ones in the future. 

Ticket Management

A platform for hosting events online should make it easy to sell tickets in order to monetize your event. The success of a virtual conference depends largely on how easy it is for users to register and sign up for the event, so this is something to keep in mind. 

Polling

This is a great feature for engaging attendees and keeping them interested in the content of the event. 

Screen Sharing

Screen sharing is an important part of a good virtual event platform, as it allows both presenters and attendees to get actively involved with the event. 

Customer Support

You also need to work with a platform that offers robust and timely customer support so you can get the help you need when you need it. 

Customer Reviews

Lastly, consider the customer reviews of the platform in order to find the best one for you. 

Final Thoughts

If you’re looking for the best virtual conference platforms to host your next online conference or event, consider the top programs that we reviewed in this list. 

Many of these platforms can provide you with detailed analytics to make your next event even better, in addition to other engaging features like the ability to exchange virtual business cards, a multi-language support team, and more. 

Frequently Asked Questions (FAQs)

Can you host thousands of people on a virtual conference platform?

Yes, most of the above platforms will support thousands of attendees.

Why would you look for a platform that supports polling and Q&A?

These types of features help build engagement among attendees and keep them in attendance for longer.

Can you host a trade show virtually?

Yes, a number of the above platforms allow you to host a virtual trade show with vendors and virtual booths.

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ABOUT THE AUTHOR

Bizreport - Bailey Schramm
Bailey Schramm, BS
Finance Advisor
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Bailey Schramm is a writer based out of Jackson Hole, WY, primarily covering topics and trends in financial services, business, and the blockchain. With a background covering stock market developments for a major FinTech company, she now provides SEO and content strategy services to financial service companies and tech startups.

ABOUT THE REVIEWER

Kristina Knight-1
Kristina Knight, Journalist , BA
Content Writer & Editor
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Kristina Knight is a freelance writer with more than 15 years of experience writing on varied topics. Kristina’s focus for the past 10 years has been the small business, online marketing, and banking sectors, however, she keeps things interesting by writing about her experiences as an adoptive mom, parenting, and education issues. Kristina’s work has appeared with BizReport.com, NBC News, Soaps.com, DisasterNewsNetwork, and many more publications.

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Bizreport Advisor adheres to strict editorial integrity standards avoids using tertiary references. We have strict sourcing guidelines and rely on peer-reviewed studies, academic research. To ensure the accuracy of articles in Bizreport, you can read more about the editorial process here.

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  5. Conference Call Service | Webcasting. Communiqué. Accessed January 19, 2023. https://www.communiqueconferencing.com/