Best Meeting Management Software 2024: Top 7 Picks & Reviews
Reviewed by Kristina Knight, Journalist , BA
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With the rise of remote and hybrid work, there is an increased need for meeting management software so team members located across the country or even the globe can take the time to collaborate and share ideas. While the space is still emerging, there is a lot of variety when it comes to meeting management tools, so managers need to compare them all to see which meeting management software has the features they need to have productive meetings.
Read More: Best Presentation Software 2024
What Is Meeting Management Software?
Meeting software is an emerging area of technology, though some of the key features of these programs include tools to schedule meetings, build meeting agendas, audio and video support, screen sharing, the ability to record meetings, and more.
Essentially, versions of meeting management software have existed for a while, though they really grew in popularity after the pandemic when teams started working remotely, though still needed effective ways to meet and collaborate online. Thus, meeting software has been the key to making effective virtual meetings possible.
Top 7 Best Meeting Management Software 2024
- Zoom: Best Overall
- Fellow: Best for Effective Collaboration
- Lucid Meetings: Best Traditional Platform
- Cisco WebEx: Best Premium Meeting Management Solution
- Fathom: Best for Note Taking
- Microsoft Teams: Best for Microsoft Users
- Skype: Best for Personal Use
Best Meeting Management Software April 2024
Zoom
Zoom continues to be the dominant name in meeting management solutions, especially after growing immensely during the pandemic. Team members from all over the globe can use this video conferencing software for effective meetings, and their list of key features only continues to expand.
- Free plan available and unlimited meetings for groups
- All-in-one meeting management platform
- Great free meeting management software for video conferencing
- The mobile version lacks some of the features of the desktop app
- There are some security concerns
- Restricted time limits in the free version
For many, Zoom is the go-to-meeting management system, especially given the fact that it has a free version that is easy to use. Meeting participants can enjoy access to a range of other helpful tools that can help with managing meetings like a whiteboard, live transcription, screen sharing, recording of video calls, breakout rooms, and more.
From education to online business meetings, Zoom will likely remain as the top online meeting management program for many.
Fellow
Fellow is widely used and preferred by managers for its decision tracking and recording to boost transparency and accountability for remote teams.
- Great and detailed six-phase approach to each meeting
- Easy-to-use templates for building a meeting agenda and taking notes
- Search and tag functions for meeting notes
- The immense level of detail can be overwhelming for some users
- There is a learning curve to using this meeting management tool
- No video or audio calls native to the platform
Fellow is great for effective meeting management as it supports greater collaboration among teams, or when one-on-one.
Team leaders like to use this popular meeting management software because it can track and record decisions made on the call to improve accountability for members following effective meetings. Actions can be assigned to attendees while on the call, and feedback is easy to provide following calls.
Lucid
Lucid is a great meeting software that helps managers create agendas and thoroughly plan meetings to boost efficiency.
- Great for planning and executing meetings
- Top-of-the-line meeting agenda creation
- Features for audio recording and transcription
- Messaging from the company can be vague
- Very little support for video
- Plans are on the more expensive end
Lucid is a traditional software that helps users build useful meeting agendas for online meetings. Admins can assign roles to team members on the call upon sending an invite for video meetings.
Overall, this meeting management program helps keep responsibilities among the team straight, which is great for task management and prioritization of roles. There are also great templates to help build the structure of team meetings.
Cisco WebEx
Cisco WebEx is one of the more premium options here for a meeting management app with tons of features attached to Cisco’s ecosystem of other helpful business apps.
- Easy to use as one of the best meeting software
- Real-time transcription
- Cloud recording for video and audio
- On the higher end for pricing in the meeting management world
- Real-time translation available as an add-on
- Limited amount of cloud storage available
Webex is one of the older names in the game, given that it started in 1995. Since it has recently been acquired by Cisco, it is closely associated with its other business tools and platforms, so it’s not as much of a free-standing meeting tracking software as some of the others on this list.
Even still, it remains one of the top meeting management software, especially for Cisco users given its comprehensive platform and long-standing reputation in the industry.
Fathom
With Fathom, Zoom users don’t have to worry about manual note-taking ever again. The program records transcribe and highlight notable moments that occurred on a Zoom call.
- Automatic sync of call notes with Salesforce and Hubspot CRM
- Transcribes calls and also highlights notable moments
- Creates video clips from calls to share with a team member
- AI text predictors can lack some accuracy
- Consent prompts for external viewers can be clunky
- Only compatible with Zoom
Many users like the convenience of using Fathom, as they can take the time to be more present on their Zoom calls rather than worrying about writing down the notes before team meetings move on to the next point.
Plus, the call notes are automatically synced with Salesforce and Hubspot CRM for easy access and all-in-one storage for your documents. It also seamlessly integrates with Slack to get responses from team members in real-time while still on the call
Microsoft Teams
This is a great option for board meeting software for teams that already rely on Microsoft’s suite of productivity tools. Plus, it has great messaging and audio and video call features for teams to utilize.
- Easy to customize the interface
- Seamless integration with other Microsoft tools
- Great options for integrations with other apps
- Best when used in an ecosystem already using Microsoft’s products
- More of a formal design for the interface
- Search within the app can be challenging
The key features of this platform make it highly valuable to users. It’s easy to integrate with other third-party apps, plus there is seamless integration with Microsoft’s suite of productivity tools.
Not to mention, it’s already included with Microsoft 365 and Windows 11, making it easy to share meeting materials, and schedule meetings for private groups.
Skype
Skype is one of the oldest programs compared to other online meeting management software on this list. It originally started as a simple way to do video conferences online, though it has since been replaced by Microsoft Teams and is only for personal use now.
- A great platform for personal use
- Long-standing reputation in the industry
- Easy-to-use interface
- Replaced by Microsoft Teams
- Only for personal use
Skype for Business was the predecessor to Microsoft Teams. Skype for personal use can still be utilized, though the professional side of meeting management is now a part of Microsoft Teams, which replaced Skype for business.
How To Choose The Best Meeting Management Tool?
In order to choose the top meeting management software for you, you will need to assess the needs of your team so you can find the program that has the right features for you to have productive team meetings.
Maybe you need more board management software that’s easy to send out group meeting links and work with multiple meeting schedules. On the other hand, you may run a smaller team with fewer meeting attendees, in which case you’ll want to check out the platforms that have a free trial, the ability to schedule follow-up meetings, meeting agenda templates, and more.
There is no one-size-fits-all when it comes to the software for scheduling meetings or hosting meetings, so you’ll have to do the research to see which one has the meeting management features you require.
Final Thoughts
When you need to manage online meetings for remote workers and a global workforce, finding the right software can be a crucial step to having more effective calls.
The programs that make meeting scheduling, transcribing meeting minutes, and the ability to assign tasks simple and straightforward are the best ones that help team leaders save time and money. However, each team will need to see what key features each program offers in order to find the one that’s right for them.
Frequently Asked Questions (FAQs)
While there may be a combined tool or software that includes each of these tools, they are not inherently the same thing. In most cases, a company will require each of these software programs in order to run efficiently.
Many users like a program that has key features like task management tools, the ability to create and share meeting minutes easily, a free trial, video recording, transcription, a free meeting scheduler, screen sharing, and more.
In many cases, these platforms listed above will be compatible with your Google Calendar so you can have one calendar and meeting schedule to refer to so you never miss a meeting.
Most of the time this will be combined with meeting management programs, though it’s a helpful tool to build an agenda ahead of meetings so you can share meeting minutes with the team to ensure everyone is on the same page. They may also allow you to assign tasks and roles to members ahead of the meeting.
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Zoom. Video conferencing, web conferencing, webinars, screen sharing. Zoom Video. Published 2022. Accessed January 13, 2023. https://zoom.us/
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Fellow.app | Great meetings are just the start. Fellow.app. Accessed January 13, 2023. https://fellow.app/
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Lucid Meetings. www.lucidmeetings.com. Accessed January 13, 2023. https://www.lucidmeetings.com/
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Webex. Video Conferencing, Online Meetings, Screen Share | Cisco Webex. Webex. Published 2013. Accessed January 13, 2023. https://www.webex.com/
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Fathom – Free AI Notetaker for Zoom. fathom.video. Accessed January 13, 2023. https://fathom.video/
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Microsoft. Chat, Meetings, Calling, Collaboration | Microsoft Teams. www.microsoft.com. Published 2021. Accessed January 13, 2023. https://www.microsoft.com/en-us/microsoft-teams/group-chat-software
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Skype | Communication tool for free calls and chat. Skype.com. Published 2015. Accessed January 13, 2023. https://www.skype.com/en/