7 Best Payroll Service For Small Business 2023 – Find The Cheapest

Reviewed by Jazmin Castello - MBA
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Editor’s Choice

5.0 stars

Intuit QuickBooks Payroll

Intuit QuickBooks Payroll

Runner-Up for Best Overall

4.0 stars

Wave Payroll

Wave Payroll

Best for Pricing

4.0 stars

Paying your staff is one of the most crucial jobs you’ll have as a small business owner. However, payroll can be intimidating, especially for young business owners who are paying staff for the first time.

Payroll services handle all of the legwork for you and keep you up to date on any state-specific legal obligations so you can concentrate on running your business. In addition, the finest payroll services will provide an automated solution that tracks employee hours, calculates and processes payroll, and includes free tax filings at the end of the year.

We looked at over two dozen payroll systems and selected the top seven based on price, features, ease of use, customer support, and other factors. Here are a few of our favorites.

Our Best Payroll services software for Small Business owners of 2021 ranking contains Seven top-rated payroll services that cater to the specific needs of startups and small business owners. But Gusto offers the most economical package for startups and is our favorite payroll software for small enterprises. In addition, Gusto is an excellent choice for businesses that need to pay contractors, and It is the best payroll service and software for speedy direct deposits.

The 7 Best Payroll Services For Small Business 2023

The 7 Best Payroll Services For Small Business of 2023


Gusto is our favorite overall payroll service because it’s simple to use and offers an all-in-one solution that works for most companies. In addition, Gusto’s pricing is competitive, and its features are jam-packed with everything that firms without in-house payroll teams would appreciate.

  • Simple to use
  • Cloud-based
  • Payroll processing is completed quickly.
  • HR tools with a strong portfolio
  • No contract is necessary for the full demo simulation on the website.
  • Payroll is more expensive than alternative solutions.
  • Customer service scores are low.
  • Mobile app with a limited number of features

Gusto is a full-service payroll software system that lets you manage (and automate) every aspect of your payroll service, from payroll tax administration to employee forms. Gusto has three basic service tiers, a long list of integrations, and a slew of premium add-ons to help you tailor your Payroll and HR experience.


  • Calculate your pay
  • Compensation calculation is the process of calculating an employee’s pay after state and federal deductions have been taken into account.
  • Each employee’s payroll history
  • The administration of health insurance programs, 401k plans, and other benefits is known as benefit plan administration.
  • The ability to electronically send money to an employee’s bank account is known as direct deposit.
  • Management of salary revisions and increments

Intuit QuickBooks Payroll

Because of how well-rounded their service is combined with their ability to connect so smoothly with QuickBooks, the most generally used accounting software for small businesses, QuickBooks Payroll is our runner-up for best overall. Intuit also has an excellent customer service system for all its products. Although their payroll service isn’t the most popular aspect of their business, they provide the same level of support for it as they do for QuickBooks accounting.

  • Integration with QuickBooks Online.
  • Direct deposit the next day or the same day.
  • With the Elite plan, you get extra tax penalty protection.
  • User-friendly.
  • For the Core and Premium plans, there are additional filing fees.
  • Without QuickBooks Online, there are just a few connectors available.

If you already use QuickBooks Online payroll services and search for payroll software that will make your life a bit easier, QuickBooks Payroll is a great option. It interfaces seamlessly with QuickBooks Online, can conduct payroll instantly, and enables same-day or next-day direct transfers for businesses with one to 50 employees.


  • Protection against tax penalties. If you make a mistake and receive a payroll tax penalty, we’ll pay up to $25,000 to compensate you.
  • Keeping track of time.
  • Approve timesheets, pay your staff, and create invoices on the move.
  • Direct deposit the same day.
  • Payroll on autopilot.
  • Taxes and forms that are automated.
  • Expert assistance is available.

Wave Payroll

Wave Payroll is our best cost option because they charge a fixed rate based on your state, rather than increasing the price based on tiers of services. They also provide free accounting and invoicing software, which you can use in conjunction with payroll to make it even more economical. Wave is a simple payroll program that is simple to use, and you can try it for 30 days for free.

  • It offers a straightforward user interface and is well-suited to our needs.
  • It’s quick and easy to use, and it helps us keep track of our payroll and ensure that employee dues are paid on time.
  • When one gets stuck using the plan reliably, customer support is always present and prepared to help.
  • Poor internet connections might sometimes prevent the platform from running properly.

Wave Payroll is a payroll administration solution for small businesses that aim to streamline and automate payroll processes while remaining tax and deduction compliant. They allow customers to precisely track and manage vacations, benefits, and overtime and provide easy access to accurate pay stubs and reports.


  • Payroll Processing
  • Payroll Tax filing and Management
  • Workers’ Compensation
  • Online payroll software Time Sheets
  • Payroll Schedule Reminders
  • flexible payroll schedules.
  • Integration With Wave Accounting
  • Employee Payroll Information Management


Justworks is a professional employer organization (PEO) that will entirely outsource and manage all of your payrolls. The disadvantage of using a PEO is that your staff are officially PEO employees, and you have less control over what happens if something goes wrong.

  • Organizes everyone’s calendar and requests for time off.
  • Organizes everyone’s pay stubs.
  • All human resource functions are coordinated through this core hub.
  • Employees can interact with one another through the convention’s social feature.
  • For reimbursement, integrate the costs function.

Justworks is one of several HR features software solutions that may assist you with important human resource chores while keeping your data safe and secure in the cloud. This means you can manage your workforce, employee directory, benefits programs, healthcare enrollment, and even payroll from any location and on any device. In addition, HRIS software allows you to retain anything you need at the touch of a button, rather than having to rummage through cabinets full of miscellaneous printouts or search through your work computer to discover files.


  • Dashboards and reporting
  • Management of users, roles, and access
  • Reliability and performance
  • Scalability
  • Self-Service for Employees
  • Benefits of a Web Portal Payroll Entry Time Off Accrual Direct Deposit Manager Administration
  • Deductions made before taxes


On our list, ADP is the most experienced payroll service provider. They cater to enterprises of various sizes. Therefore, they can handle a tiny business or hundreds of employees with ease. That’s why we recommend ADP Run as the finest payroll service provider for firms with more than 100 employees.

  • Thanks to advanced payroll processing and a full HR suite, all HR-related operations are automated.
  • Talent and recruitment management are ensured by extended employee management.
  • Employees have full access to their records, allowing them to examine and amend their information.
  • Payroll taxes, payroll data, and other tax forms are all covered by comprehensive payroll features.
  • Excellent customer service ensures that your company is properly set up and running.
  • For help with the software, there are various video lessons available.
  • On both Android and iOS mobile devices, there is a fully optimized ADP mobile app.
  • ADP does not publish any pricing information on its website. To get a personalized quote, you must contact a company representative.
  • There is a slew of other charges that aren’t publicized. There is a price, for example, every time you do payroll.
  • The integration with other programs, such as QuickBooks, is not optimal.

According to ADP, it is utilized by over 600,000 small-business clients. From your computer, smartphone, or tablet, you can start a payroll run from the main dashboard, examine employee time cards, edit hours and rates, preview the cash needed for the pay period, and finish your payroll run.


  • Payment services for garnishments.
  • Management of state unemployment insurance.
  • Background checks are performed.
  • ZipRecruiter was used to post the job.


OnPay is a reliable payroll service provider that integrates with a wide range of accounting and time-tracking software. Even if OnPay does not presently offer a direct integration, their API makes it simple to integrate. In addition, payroll processing is equally quick and easy with OnPay, and you can do it all from your mobile device.

  • Employees can self-serve by tax filing and paying their taxes.
  • Allows multiple sorts of employees to be paid.
  • Onboarding routines and bespoke personnel checklists are included.
  • Apps for mobile devices aren’t very good.

OnPay is a well-defined payroll software created with on-the-go professionals in mind who want flexibility and scalability when running small to medium-sized businesses. You’ll be depositing and printing paychecks in no time with this on-demand payroll software after just a few simple steps. First, you enter the hours, accept the totals, and proceed to the payment process.


  • Assurance of tax accuracy
  • Payroll experts who are certified
  • Data migration and setup are both free.
  • these in401(k) plan that is integrated (k)
  • Automated tax filing is a great way to save time and money.
  • Tax payments that are made automatically
  • Cancellations are free of charge.
  • Checks are printed on location.
  • Payment is made by direct deposit.
  • Pay with a debit card.
  • Employee portal accessible via the internet
  • Self-onboarding for employees
  • Wage garnishment and reimbursements


SurePayroll is versatile, and its user interface is slick and professional, but it trails our Editors’ Choice winners Gusto and Rippling by a few steps. All of the other sites we tested pale compared to their user experiences, customizability, employee portals, and feature depth.

  • Tools for recordkeeping and payroll processing that are second to none
  • Adaptable features
  • Payroll runs indefinitely
  • Multiple vertical payroll types are supported.
  • The new Quick Launcher makes finding aid resources much easier.
  • Level of Self-Service
  • Integrates with a variety of accounting websites.
  • W-2s and 1099s include additional fees.
  • Portals for employees could be improved.
  • Mobile apps aren’t all-inclusive.

If you’re looking for something different than what we’ve already mentioned, SurePayroll is a good alternative. If you’re in a narrow field where finding a good partner is tough, this might be your best bet. They work well with a wide range of businesses, from retail to churches. That’s why we recommend it as the best payroll service for paying employees who work for you from home.


  • Self-Service for Employees
  • Payroll Entry Direct Deposit Web Portal Benefits Manager Mobile Administration
  • Deductions made before taxes
  • Check for Approvals/W-2 Printing/W-2 Delivery

What Are Payroll Services?

Payroll services refer to the software and third-party vendors used to process payroll for businesses. A payroll provider will typically give you a mechanism to conduct basic payroll and a slew of other capabilities.

Payroll services” is a broad phrase that encompasses both payroll software that helps you process your payroll and outsourced payroll services for small business that handles all of your payrolls for you.

How Do Payroll Services Work and all about the payroll process?

Businesses require payroll services to calculate and execute payroll automatically. In most cases, you’ll either set up an automatic connection with whatever system you use to collect your employees’ time or manually enter work time into your payroll service each week.

Your payroll solution will quickly run the 1099 and W2 forms for your employees at the end of the year and assist you in printing or providing secure access to these papers for your employees. This will save you numerous hours of attempting to produce and distribute them to your employees before the deadline. Plus, using the same software you’ve been using to pay employees all year assures that the numbers match the money in their bank accounts.

Our Payroll software Worth the Cost?

Of course, you could do this yourself if you have a thorough understanding of employee regulations, tax forms, and accounting for your company. Still, the expense and liability of missing deadlines or paying workers erroneously might wind up costing you much more than the cost of simple online payroll software. Now you don’t need any dedicated payroll specialist.

Frequently Asked Questions (FAQs)

What are the costs of small business payroll services?

Payroll companies usually charge a basic package cost. Monthly fees might range from as little as $25 to as much as $200.

Is QuickBooks capable of handling payroll?

A QuickBooks accounting software is a subscription that allows you to use your QuickBooks Desktop Software’s payroll functions.

Which QuickBooks editions include payroll?

Core, Premium, and Elite are the three QuickBooks Payroll management plans available. You can effortlessly pay your workforce and have your payroll taxes taken care of with Core.




Jazmin Castello holds a Master's degree in Business Management, owns two companies, and has also published a self-help book. When she is not working or writing, she likes to spend time with her family and to travel.

+ 2 sources

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