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BizReport : Blogs & Content archives : August 09, 2016

Why employees need more than email for collaboration

While email is one of the most familiar business tools for employees, it may not be the right tool for every communication need. According to one expert, collaboration systems are fast becoming a must-have tool for content creation and collaboration. Why?

by Kristina Knight

Visibility and control

"Tools like SharePoint allows its users to locate, organize, and access content they need via a cohesive platform. This way, documents are shared directly to SharePoint locations accessible across all Office applications. Rather than sending an email attachment to 10 people and instantly creating 10 versions of the truth that need to be reconciled later, store a single document in an established location and let all of your users collaborate directly with each other. By collecting the organizations crucial data in a shared and searchable system (and getting it out of inboxes and hard-drives), the organization can regain control and ensure the integrity of their corporate content," said John Peluso, Senior Vice President of Product Strategy, AvePoint.

Transparency and auditing

"By maintaining a centralized store for all of their collaborative content, critical details of the content like who accessed it, who modified it, and what they did with it are all available to the organization. This can be a compelling capability, especially in organizations that regularly deal with sensitive content or are in highly regulated industries. Using SharePoint's compliance features like records management, e-discovery, and information management policies can further assist organizations in their content governance goals," said Peluso.

Integration with larger business processes

"Even in smaller organizations, business processes are often vital and part of everyday operations. SharePoint can offer flexible, business-driven workflows like content approval and feedback collection to automate these processes and make them more efficient. Social and community features in SharePoint can further create a culture of collaboration and information sharing in organizations," said Peluso.

Tags: ad collaboration, advertising, AvePoint, content collaboration, employee collaboration

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