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BizReport : Email Marketing : April 21, 2011

11% of employees admit to flirting via work email

Do you know what your staff use email for at work? A new survey reveals that many employees are using work email in an inappropriate manner, highlighting the need for companies to implement policies to regulate and monitor email use at work.

by Helen Leggatt

sponsor-lightning-tools.jpgA study conducted by Lightning Tools, creators of tools and web parts for Microsoft SharePoint, found around a third of people use their work emails for anything but work.

Of those people, 48% use work email to gossip and 41% use it to distribute humorous emails.

A further 11% reported using work email to flirt with colleagues. One participant in the survey even admitted to sending nude images of himself to other employees. While some may snigger at the thought, this can create a hostile work environment or worse still, have legal consequences.

According to Brett Lonsdale, founder of Lightning Tools, certain non-work use of email is acceptable.

"Although I wouldn't advise using company emails inappropriately, I believe it is acceptable to use it to arrange social events; providing it isn't against company rules regarding emails," he said.

The key to ensuring employees use work email responsibly is to put in place a comprehensive policy, make sure everyone is aware of it, and to monitor email activity.

Tags: company email, company policy, email management, email monitoring, email usage

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